Module 7: Open Bids
Learning Objectives
In this module you will learn the following:
-
The definition of an Open Bid.
-
The options included in an Open Bid.
-
How to submit an Open Bid.
-
Where to find your Open Bids.
-
How to cancel an Open Bid.
-
How long Open Bids remain active.
-
Find your history of previous Open Bids, and renewal.
1. Open Bids
The following can be found on the Open bids page.
Open Bids is a feature of PositionBidding™ that allows you to predefine positions and schedules you would like to automatically bid on when they are posted. This feature will replace the paper form submissions you would maintain on file with your Manager.
Open bids are only available for 1-day bidding at this time.
2. Open Bid Options
Open Bids can include the following options:
-
Facility
-
Position control group (cost center)
-
Job class group
-
Job class
-
Assignment type (ex: full-time or part time)
-
Employment duration (ex: regular or temporary)
-
Assignment category (ex: float)
-
Shift type (ex: day or evening shift)
-
Desired hours per week
-
Shift start time
-
Days that must be in the schedule
-
Days that cannot be in the schedule
3. Submit an Open Bid
To create a new Open Bid, navigate to the Open Bids page, and click on "Create new open bid". Complete the form by selecting from the list of options.
The following is important to note when submitting an Open Bid:
Facility and Job Class are required fields.
All other fields are optional but are highly encouraged. The reason for this is because the more fields you select the more precise the system will be when placing automated bids on your behalf
However, position must be a perfect match to your selected criteria. If you would prefer a wider range of positions, select “Any” or leave the fields blank where applicable, or create separate open bids for each desired variation.
4. Open Bid List
Once you created an Open Bid, the records will appear under the Open Bids section header. By default, only active Open Bids will appear in the list.
5. Cancel or Modify an Open Bid
Open Bids cannot be modified. However, you may cancel them and create a new one to replace it. To do so, navigate to the Open Bids page. Review the list of Open Bids and identify the one you would like to cancel, click on the right-hand menu in the row, and select "Cancel open bid".
6. Open Bids Expiration & Renewal
Open Bids are active for a maximum of 90-days, or until you accept an offer for a new position. Open Bids that are approaching the 90-day maximum will be available to be extended for another 90-days. Extensions will become available 48-hours before expiration, and a "Renew open bid" menu item will become available under the right-hand menu of the Open Bid.
If an Open Bid expires before you have the opportunity to extend, a "Renew open bid" menu item will be available under the right-hand menu of the Open Bid. Section 7. Open Bids Archive below includes additional details.
7. Open Bids Archive
When Open Bids expire they are hidden from your default view. To see expired Open Bids, navigate to the "Status" filter at the top of the table, uncheck "Active", and check "Expired". This will display all your expired Open Bids.
Expired Open Bids are also eligible for renewal from this view. To extend a previously expired Open Bid, navigate to the right-hand menu in the row and select "Renew open bid" from the menu item.
